Kristen Buley

If you have questions about account receivables, contact Kristen at x6643 or through email.

Kristen is responsible for all Accounts Receivable functions for the Geophysical Institute and the International Arctic Research Center. She also assists with purchasing and travel questions as well as Banner entry.

For specific questions concerning purchasing and travel, visit the appropriate GI Business Office webpage!.

Accounts Receivables are processed in one of the following ways:

Petty Cash

Petty cash can be used for any local purchases under $100 excluding Travel, Entertainment, Check Cashing, or Equipment purchases. A petty cash voucher can be obtained and filled out in the Business Office. The payee will need their ORIGINAL receipt and an account number, grant name or work order number to be charged. All IARC/Frontier employees will need to get Stan's signature prior to getting reimbursed. Chris Lace, in the IARC Director's Office, also has petty cash vouchers.

Invoices

Anything that needs to have an invoice generated can be done by Kristen. She will need any information that needs to be included on the invoice, (i.e.: PO number or description of work) account information for depositing the funds, and contact information should there be questions. After the money has been received and deposited, a receipt will be given to the requester.

Grant Billings

Bills are automatically generated each month or quarter for revenue grants. Expenditures are verified and bills are sent out to the agency. To see the monthly breakdown of expenditures or find out how much is left to spend on a grant, go to (Link to Fund 3 Reports).

Phone Charges:

Personal long distance phone calls should be made using a personal phone card. The phone bills that you receive are generated in the physical plant and sent to the GI for distribution. Employees must pay the BO for any personal charges incurred. These charges can no longer be taken as a payroll deduction, nor will they be invoiced separately. Please bring the original bill to the Business Office with applicable account number, work order or grant name to be charged.

Copier Charges and Stock Withdrawals:

Personal copies made on any machine in the GI or IARC need to be logged as cash and money can be brought to the BO if there is no money box available. When paying for stock withdrawals, please bring the withdrawal sheet with your payment. If purchasing from the stockroom located in the Electronic Shop, please remember to add indirect charges at 51.3%.

Aurora Booklets:

Should anyone need to purchase these items, they can be directed to the Map Office.