Policies

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Key Policy

Geophysical Institute (GI)/ University of Alaska (UAF)

Effective date: January 1, 2012

RESPONSIBILITY

  • GI/UAF keys are the property of the University of Alaska to be issued to current faculty, staff and students of the GI.
  • GI/UAF keys shall not be duplicated, loaned, borrowed or transferred.
  • GI/UAF keys shall be issued and returned to the GI Operations Office.
  • All GI/UAF key holders terminating their employment or academic association with the University must return their keys to the GI Operations Office.

LOST KEY(S)

  • All GI/UAF key holders are responsible for costs associated with the loss or misuse of GI UAF keys.
  • There will be a $25 fee for each “Operating” key series (office door, lab door, department area door) that are not properly returned, lost or stolen.
  • There will be a $100 fee for each key in the “Master” series (Master keys, Sub-Master keys and the Elvey Front Door key) that are not properly returned, lost or stolen.

BUILDING HOURS

  • The Elvey Building is open during normal business hours Monday through Friday.
  • The Elvey Building is locked during all holidays and weekends.

KEY ISSUE HOURS

  • Keys for the Elvey Building and GI Field Sites are issued in the Elvey Building, Room 615 GI Operations Office, from 8:00 AM - 4:00 PM, Monday through Friday.

AUTHORIZATION

  • Authorization Forms are available in the GI Operations Office.
  • Written authorization is required from your supervisor for:
    • Regular GI faculty and staff
    • GI graduate students
    • GI undergraduate students
    • Temporary GI employees
    • Non GI personnel key requests will be reviewed on a case by case basis and approved by the GI Operations Manager.

Vehicle Use

The GI's Operations office no longer maintains vehicles for use by GI faculty-staff-students, but we do work closely with Transportation Services to ensure the availability of a vehicle to support your work-related transportation needs. 

To view vehicle rental rates and reserve a vehicle for use, please visit https://uaf.edu/fs/services/rentals-charters/

For those wishing to drive a University vehicle, you will be asked to provide specific information. Please see below. 

Sec. 44.68.040 states that an employee who violates this regulation is subject to dismissal from State employment upon hearing for other dismissals for cause.

Alaska Statute, Sec. 44.68.010 states: "State-owned vehicles may be used only in the conduct of State business. A State officer or employee may not use or permit use of State owned vehicles except in the conduct of State business."
  • You must have at least three (3) years of driving experience.
  • You must possess a valid Alaska driver's license.
  • Effective March 31, 2001, you must complete the online UAF Driver Safety Class and take the Quiz.
  • Annually all drivers must complete and submit the UA Driver Authorization form.
  • Vehicle must be returned in same condition as when checked out (full of fuel, clean inside).
  • Report all mechanical deficiencies to UAF Transportation Services (x5875).
  • Report all accidents. Notify each of the following: 911, UAF Police (x7721), and GI Operations (x411). See accident folder in glove box.
  • Do not transport hazardous materials or chemicals in GI vehicles unless you possess a State of Alaska commercial driver's license (CDL with appropriate endorsements) and the vehicle is properly placarded. For specific information on transport of hazardous materials or chemicals, please contact the GI Operations office at x7411.
  • You may not transport family members in UAF vehicles.
  • Animals are not allowed in UAF vehicles at any time.