Elvey Roof Access

Access to the Elvey Building roof is overseen and approved by the GI Operations Office Manager.

The University of Alaska Fairbanks (UAF) has restricted access to all UAF building roofs for security/safety reasons.

Due to the nature of research projects that are conducted at the Geophysical Institute (GI), GI has been granted conditional, restricted access to the Elvey Building roof.

CONDITIONS FOR ROOF ACCESS/EQUIPMENT PLACEMENT

UAF EHS Training: SkillSoft SAH 0425 – Fall Protection Awareness or other qualified Fall Protection training is required for anyone accessing the Elvey Roof. A link to this training may be found at: http://www.uaf.edu/safety/training/

Any users (other than UAF Facilities Services) requiring access to the roof for any reason must meet with the GI Operations Manager to discuss the necessity for roof access.

If a new instrument is to be placed on the roof, an Equipment Placement Request Form needs to be filled out by the user and submitted to the Operations Office. This form may be accessed on the GI Operations Office website page. All operating frequencies must be provided to insure that new equipment does not interfere with existing equipment.

All equipment placements are submitted for approval to the UAF North Campus Committee. Please allow 5-10 business days for equipment placement approval.

Issuance of access to the Elvey Roof is limited. The Elvey Roof door is operated by the Polar Express Lenel key card system. The GI Operations Manager provides Polar Express Lenel approval. The GI Operations Office tracks all users access. Polar Express Lenel access is the responsibility of the authorized owner. Lenel access cards are intended for use by their approved owner. Access cards used by unauthorized users will be revoked.

ROOF SAFETY CONSIDERATIONS

Contact with the parapet is to be avoided.

The roof membrane system is not designed to withstand heavy traffic. In the winter, the roof is not maintained on a regular basis and may pose slipping/falling hazards to users due to ice and snow buildup.

There may be radiation risks associated with transmitters, lasers or other equipment already located on the roof. Users are advised to maintain adequate safety distances from all equipment to avoid radiation exposure.

ROOF ACCESS TRAINING

Beginning July 2011, all Elvey Roof access will require UAF’s EHS SkillSoft training: Fall Protection Awareness. This training can be found on UAF’s EHS website at http://www.uaf.edu/safety/training/

If you have other Fall Protection training that qualifies, your access that training may be substituted for this training. Please provide the Operations Office your training certificate(s) for any previous fall protection training.

Fall Protection Awareness

 

Overview/Description
This one hour course is intended to provide employees who might be exposed to fall hazards the ability to recognize such hazards and the ability to minimize them. The content in this course is designed to comply with the intent of the applicable regulatory requirements. Learner objectives are to: recognize common workplace fall hazards, describe fall protection techniques used in general industry, identify fall protection equipment and limitations, and describe the primary components of an OSHA compliant fall protection program.

Target Audience
All personnel exposed to a potential free fall greater than six feet while on the job

Expected Duration (hours)
1.0

Lesson Objectives
Fall Protection Awareness

 

• recognize common workplace fall hazards.
• identify common workplace tripping hazards.
• recognize ways to protect workers from workplace fall hazards.
• identify fall protection techniques and methods.
• identify guidelines related to fall protection equipment.
• identify who is in charge of safety monitoring.

Course Number
SAH0425

Attachment	Size
Elvey Roof Access Use Policy -- July 2011	85.34 KB
Equipment Placement Request Form -- July 2011	140.48 KB

Key Policy

Geophysical Institute (GI)/ University of Alaska (UAF)

Effective date: January 1, 2012

RESPONSIBILITY

• GI/UAF keys are the property of the University of Alaska to be issued to current faculty, staff and students of the GI.
• GI/UAF keys shall not be duplicated, loaned, borrowed or transferred.
• GI/UAF keys shall be issued and returned to the GI Operations Office.
• All GI/UAF key holders terminating their employment or academic association with the University must return their keys to the GI Operations Office.

LOST KEY(S)

• All GI/UAF key holders are responsible for costs associated with the loss or misuse of GI UAF keys.
• There will be a $25 fee for each “Operating” key series (office door, lab door, department area door) that are not properly returned, lost or stolen.
• There will be a $100 fee for each key in the “Master” series (Master keys, Sub-Master keys and the Elvey Front Door key) that are not properly returned, lost or stolen.

BUILDING HOURS

• The Elvey Building is open during normal business hours Monday through Friday.
• The Elvey Building is locked during all holidays and weekends.

KEY ISSUE HOURS

• Keys for the Elvey Building and GI Field Sites are issued in the Elvey Building, Room 615 GI Operations Office, from 8:00 AM - 4:00 PM, Monday through Friday.

AUTHORIZATION

• Authorization Forms are available in the GI Operations Office.
• Written authorization is required from your supervisor for:
  • Regular GI faculty and staff
  • GI graduate students
  • GI undergraduate students
  • Temporary GI employees
  • Non GI personnel key requests will be reviewed on a case by case basis and approved by the GI Operations Manager.

Vehicle Use

Sec. 44.68.040 states that an employee who violates this regulation is subject to dismissal from State employment upon hearing for other dismissals for cause.

This means you cannot use a GI vehicle for any reason other than official University business. Other uses such as driving to the movies, shopping excursions, personal uses, or transporting family members are not allowed.

Other Conditions of GI Vehicle Use Policy:

• You must possess a valid Alaska driver's license.
• Effective March 31, 2001, you must have completed the UAF Driver Safety Class.
• Vehicle must be returned in same condition as when checked out (full of fuel, clean inside).
• Report all mechanical deficiencies to Operations (x7291).
• Report all accidents. Notify each of the following: 911, UAF Security (x7721), and Operations (x7291). See accident folder in glove box.
• Do not transport hazardous materials or chemicals in GI vehicles unless you possess a State of Alaska commercial driver's license (CDL with appropriate endorsements) and the vehicle is properly placarded.

Questions? Contact the Operations Office for details.