Budget Development

BUDGET DEVELOPMENT: Getting Started

Often the best place to begin working on a proposal is with the budget. Please work with your Proposal Coordinator to create your draft budget; you will want to consider the following elements and questions during the process:

1. Project Personnel (Include names and hours/year for each individual)
   • Students:
     • How many?
     • Academic Level? [Undergraduate; Masters, PhD before candidacy, PhD after candidacy] 
     • Semesters? (Academic and/or Summer)
     • Alaska Resident or Non-Resident? 
2. Travel
   • Domestic Destinations
     • How many trips to each destination, and in what year?
     • How many travelers on each trip?
     • Purpose of each trip?
     • Length of each trip (number of days)?
   • Foreign Destinations
     • See above questions for domestic travel
3. Services, Commodities, and Equipment
   • Any contractual services?  
   • Includes journal publication costs, registration fees, software updates, shipping costs, consultants, lab analysis services, GI Machine/Electric Shop services, transportation charter, communication, etc.
   • Any subawards?
     • To which institution?
     • Name of subaward PI and Senior Personnel?
     • Expected amount of subaward?
     • What services will the subaward be providing? 
     • Why did we pick this institution for this role?
   • Any commodities/supplies needed?
     • Includes lab supplies, project supplies, field supplies, transportation fuel, etc.
   • Any equipment needed?
     • Equipment = Cost of $5,000 and above per item
     • Include vendor and/or item name, description, and number of items
   • Will there be any equipment fabrication costs or participant support costs?
4. Other Considerations
   • Is there a match requirement? If so, how will it be met? Have you spoken with Roger? 
   • What F&A rates will be used for each department?
   • Will there be reduced F&A or an F&A exemption involved?