There are a few policies that come up on a regular basis in proposal preparation. Please review them. If you believe any of these policies may be relevant to your proposal, please discuss it with your coordinator at the earliest opportunity.

Service/recharge centers reallocate the costs of providing specialized products or services to the end-user (another activity, project or department). An approved recharge rate is developed on the basis of the direct cost of the product or service plus the shop’s operating costs over the course of the center’s fiscal year.  Centers are operated with the intent of breaking even at the end of the cycle. 

The GI has three service/recharge centers:

Purchase Order (PO)

Purchasing Forms

Limited Purchase Order (LPO)

Blanket Purchase/Delivery Order (BPO/BDO)

ProCard

Requisition Forms

UAF Purchasing

Invitation for Bid (IFB)

Request for Proposal (RFP)

• Online status reports may be accessed at http://reports.gi.alaska.edu/fund3/ or http://reports.gi.alaska.edu/itd/.
• UAF Office of Sponsored Programs: www.uaf.edu/osp
• UAF Office of Grants and Contracts Administration: www.uaf.edu/grcon

E-mail Alert Services

BUDGET DEVELOPMENT: Getting Started

Often the best place to begin working on a proposal is with the budget. Please work with your Proposal Coordinator to create your draft budget; you will want to consider the following elements and questions during the process:

STEPS IN THE PROPOSAL PROCESS

Examples of things that require routing through the GI Proposal Team: Budgets, estimated project costs, pre-proposals, white papers, collaborations, budget revisions, supplemental funding, project continuations and renewals, and new proposals.

You may find some of these forms helpful as you prepare your proposal. They are provided as both google documents (links below) and downloadable attachments to this page.

Monthly Reporting: The GI Business Office has online status reports to assist Principal Investigators as they manage their awards. The reports allow PIs to review both financial and payroll expenditure data posted against their awards. It is imperative that PIs review award expenditures monthly for any charges that may have been processed in error and to insure that award budgets aren’t over-expended.